Overview

Position Title: Law Enforcement Records Technician

Company: Ada County Sheriff

Location: Ada County Sheriff, ID, US

Job Description

Performs a variety of administrative duties in support for the operations of the Sheriff’s Office. Creates, uses, and maintains a wide variety of records systems. Reads and interprets documents to ensure a complete and accurate record is maintained. Interacts extensively with law enforcement officers, the courts, attorneys, and jail management staff. Position is located in the Ada County Sheriff’s Office, Administrative Services Bureau.

Responsibilities:

  • Operates office equipment;
  • Operates a central telephone console to receive and route calls and control access to staff;
  • Reads and routes incoming mail and assembles files and other materials;
  • Helps the public with inquires by identifying and resolving problems and/or referring to appropriate staff for resolution;
  • Researches records requests;
  • Sorts, stamps, records and files a variety of legal materials;
  • Maintains files and other records;
  • Works and maintains eligibility to work all shifts, including evenings, nights, weekends, and holidays, whether assigned or on an as needed or on-call basis;
  • Explains policies and procedures pursuant to requests of the public, other officials, and departments;
  • Scans documents into several electronic filing systems;
  • Enters, prepares, confirms, and services court orders;
  • Responds to correspondence;
  • Performs highly specialized tasks related to sensitive court processes;
  • Prepares and processes legal forms and documents;
  • Helps public file reports;
  • Cross trains in other areas;
  • Performs related functions as required.

Requirements:

  • Must possess a high school diploma or equivalent;
  • Knowledge of legal terminology and forms preferred;
  • Knowledge of English grammar, punctuation and spelling;
  • Ability to type at least 40 wpm;
  • Knowledge of modern office equipment, practice and procedures;
  • Skill in performing customer service;
  • Skill in organizing and accurately accomplishing work within limited timeframes;
  • Skill in communicating with culturally diverse populations;
  • Ability to maintain a large amount of data with a high degree of accuracy;
  • Ability to research, investigate and correct clerical data;
  • Ability to maintain integrity and confidentially of records and processes;
  • Ability to follow written and verbal instructions;
  • Ability to maintain effective working relationships.
  • An employee in this class must be deputized in order to make work actions effective;
  • Must appear before an oral board and complete a polygraph and background investigation prior to hire;
  • This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing.
  • Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
  • May be required to lift up to 35 lbs.;
  • Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
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